Township Clerk

The Municipal Clerk serves as secretary to the Governing Body and is the custodian of all records of the Municipality. The Municipal Clerk's Office issues: Dog, Bingo & Raffle Licenses; Birth, Marriage & Death Certificates; and Permits for yard sales & Solicitors. In addition at the Clerk's Office, residents can obtain Voter Registration Forms, Absentee (Vote by mail) Ballot Applications & Party Affiliation Declaration Forms. We are open Monday - Friday 8:30 pm to 4:30 pm.

Municipal Clerk
Elizabeth McGill
(856) 423-0654 ext. 104
fax (856) 224-0296
emcgill@eastgreenwichnj.com

Deputy Clerk
Stephanie McCaffrey
(856) 423-0654 ext. 116
fax (856) 224-0296
smccaffrey@eastgreenwichnj.com

Dog License Registrar

Contact

Dog License Clerk
Stephanie McCaffrey
(856) 423-0654 ext. 116
fax (856) 224-0296
smccaffrey@eastgreenwichnj.com


Procure a license for your pet, report a stray or find pertinent information relating to your pet.

License Your Pet


Licenses are required for any dog in East Greenwich Township that meets the following criteria: Either 7 months of age or has permanent teeth and, Is kept for more than 10 days.

Licenses may be obtained at the clerk’s office in the municipal building from 9:00 AM to 4:30 PM Monday through Friday.

The municipal building is located at 159 Democrat Road in Mickleton, NJ. Licenses may also be obtained by mail or by placing the below-listed items in the “drop box” at the left side of the front door of the municipal building.

Our mailing address is:
East Greenwich Twp., 159 Democrat Road, Mickleton, NJ 08056
Attn: Dog License Clerk.
Self-addressed stamped envelope Copy of rabies certificate valid thru October of the current year, Copy of spay/neuter information Name, color, breed, and age of the dog, Your telephone number and email address Appropriate fees.

Print: Dog Licensing Form

Important Information

*IMPORTANT* – Dog licenses are RENEWED EVERY JANUARY, and are considered LATE on March 1st of each year (see fees and late fees listed below).


Note: Any dog brought into East Greenwich from another state that meets the above criteria must be re-licensed. Dogs brought into East Greenwich from another NJ municipality need to re-license upon their current licenses’ expiration.


What You Need

Whether using mail or the drop box, please enclose the following. All information will be returned in a self-addressed stamped envelope. Copy of rabies certificate valid thru October of the current year, a copy of spay/neuter information, Name, color, breed and age of dog, your telephone number, email address, and appropriate fees.


How Much Does It Cost?

1 Year Dog License:

$10.00 for spayed/ neutered dogs
$15.00 for non-spayed/ non-neutered dogs
$10.00 late fee assessed as of March 1st
$ fine as per State statute for each dog if summoned by police for failure to license.


Where

Licenses may be obtained at the clerk’s office in the municipal building 9:00 am to 4:30 pm Monday through Friday located at 159 Democrat Road in Mickleton, NJ. Licenses may also be obtained by mail or by placing the below-listed items in the “drop box” at the left side of the front door of the municipal building.

Our mailing address is: East Greenwich Twp., 159 Democrat Road, Mickleton, NJ 08056 Attn: Dog License Clerk.


Report a Stray

The quickest way to report any stray animal is to contact the East Greenwich Police Department at (856) 423-4322. You can also contact Gloucester County Animal Shelter at (856) 881-2828.


Dog Census

The State of New Jersey requires each municipality to conduct a dog census every two years. A representative will be out knocking on doors asking for information on dogs living in your home. They may leave a notice on your door or mail you a reminder to license your dog. Owners must respond in a timely manner or risk a summons for an unlicensed dog.

Free Rabies Vaccination Clinics
To view a list of the Free Rabies Vaccination Clinics in Gloucester County, click the link below.

Free Rabies Vaccination Clinics


Employment Application

East Greenwich Township may be offering positions that are applicable to your skill set. Download the application by clicking here.

OPEN PUBLIC RECORDS ACT (OPRA)

Some records will require time to locate and to make the copies requested, but may be available during normal business hours and/or seven (7) business days

If any document which has been requested is not a public record or cannot be provided within the seven business days, you will be provided with an explanation within the seven (7) business days.

Some records requested have specific fees or other response times established by statute. There is no fee involved in inspecting a document during normal business hours.

Except as otherwise provided by law or regulation, the fee assessed for duplication of a printed record shall be:

5 cents each for 8.5 x 11
7 cents each for Legal size

If copies of a Motor Vehicle Reports are requested other than in person, an additional fee of $5.00 will be added to cover the administrative costs of the report as provided under N.J.S.A. 39:4-131.

Where a request is for a copy in a format other than a photocopy, reasonable efforts will be made to provide the information in the format requested. The cost will be based on the costs producing the format requested.

OPRA requests will be received in person or by email to the Township Clerk: Elizabeth McGill emcgill@eastgreenwichnj.com

You can download the OPRA Request by clicking here.

Vital Statistics

Contact

Registrar of Vital Statistics
Stephanie McCaffrey
(856) 423-0654 ext. 116
fax (856) 224-0296
smccaffrey@eastgreenwichnj.com


Deputy Registrar
Elizabeth McGill
(856) 423-0654 ext. 104
(856) 224-0296
emcgill@eastgreenwichnj.com


Visit the Clerks office to fill out and sign a record request form. You can request Marriage Certificates, Death Certificates, Birth Certificates, Domestic Registration Certificates and Civil Union Certificates.

Requesting Certificates
At this time, due to the Governor’s Executive Order #18, anyone wishing to obtain a certified copy of a vital statistic must be the person to whom the information pertains or a direct relation such as a parent, child, sibling, grandchild, or other legal guardian. They must also show proof of identification and must fill out and sign a record request form at the clerk’s office.

Marriage Certificates
$20.00 East Greenwich Township. Must be obtained in the municipality where the Marriage occurred or through State Registrar.

Civil Union Certificates
$20.00 East Greenwich Township. Must be obtained in the municipality where the Civil Union occurred or through State Registrar.

Domestic Reg. Certificates
$20.00 East Greenwich Township. Must be obtained in the municipality where the Domestic Reg. occurred or through State Registrar.

Birth Certificates
$20.00 East Greenwich Township. Must be obtained in the municipality where the Birth occurred or through State Registrar.

Death Certificates
$20.00 East Greenwich Township. Must be obtained in the municipality where the death occurred or through State Registrar.


Apply For A Marriage License
The Who, What, When, and Where for your special day. Below you will find information pertaining to both "Marriages" and "Civil Unions".

What You Will Need
Bring current government-issued identification with proof of current residence. Will need to know: date of births and social security numbers for both parties, city of birth of both parties and their respective parents, names and maiden names of both sets of parents. If either party has been married or in a civil union before, will need to know date and place of divorce or annulment, number of times married and name of most recent spouse providing birth or maiden name of that spouse. Must provide name and address of person performing ceremony as well as date of ceremony.

When To Go
Apply for the license at least 72 hours before the ceremony. The license is held for 72 hours after application and is valid 30 days from the time it is picked up. Licenses may only be picked up during office hours, plan accordingly. East Greenwich Twp. Registrar hours are Monday thru Thursday, 8:30 to 4:30 and Friday 9:00 - 4:30 with varying lunch hours. Please call in advance for an appointment due to the lengthy application process and to avoid unnecessary delays.

Where To Go
Apply with the Registrar of the town where the either party currently resides. Please call that municipality for times and locations. If neither party resides in New Jersey but wish to have the ceremony here, apply in the municipality where the ceremony will take place. License will only be valid in that town.

After The Cermony
After the Officiant has completed the certificate you will receive the pink copy and the person performing the ceremony will retain the blue copy for his/her records. Please check it for accuracy again at this time, before it is registered with the State of New Jersey. The pink copy is not a certified copy of your marriage. You must obtain the certified copy from the Registrar in the municipality where the marriage took place. Please wait at least five days before contacting that registrar. You will need a certified copy of your marriage for legal documentation for items such as insurance, banking and your driver’s license.

Who Must Appear
Both partners over age 18. One witness over 18 years of age that knows both bride and groom.

How Much Does It Cost?
$28.00 – Payable by cash or check at the time of application. $20.00 to receive a certified copy, Payable by cash or check at the time of application.


Requesting a Domestic Partnership

There are a few very important steps to follow to ensure that your request for a domestic partnership goes off without a hitch.

Prerequisite
Both partners must appear together and fill out an affidavit of domestic partnership, which must be signed in the presence of a notary public. You may take this with you and have it notarized or the registrar can notarize it. Return it to the registrar with all of the proof required and the registrar will turn it in to the state.

More Information
NJ Department of Health & Human Services – Frequently Asked Questions, Domestic Partnership in NJ brochure [English and Spanish], Sample Affidavit, Notices of Rights and Obligations of Domestic Partners [English and Spanish], Domestic Partnership pensions and banking links. Hotline for questions regarding Domestic Partnership – 1-866-722-8218 Hours are Monday through Friday 8:30 – 4:30 – voicemail for off-hours.

Who Can Register?
Any couple of the same or opposite sex age and aged 62 years or older, that meet the following criteria: 1. Share a common residence 2. Live in the State of NJ or are a member in a State of New Jersey administered retirement system. 3. Are jointly responsible for each other’s common welfare as evidenced by one of the items listed in the proof requirements section. 4. Agree to be jointly responsible for each other’s basic living expenses during the partnership. 5. Are unrelated to each other by blood or marriage up to and including the fourth degree of consanguinity. 6. Neither partner is currently in a marriage recognized by New Jersey law. 7. Neither partner is currently in an existing domestic partnership. 8. It has been more than 180 days since the termination of any previous domestic partnership that either partner was in. (except in case of death of a partner)

Proof Required
1. Valid identification that establishes applicant name, age, and date of birth. Example: driver’s license or birth certificate or military I.D. or passport. 2. Provide proof of joint financial responsibility as evidenced by one or more of the following: Joint deed, mortgage agreement or lease; Joint bank account; Designation of one of the persons as primary beneficiary in the other person’s will; Designation of one of the persons as primary beneficiary in the other person’s life insurance policy or retirement plan; Joint ownership of a motor vehicle. 3. Provide proof of common residence in the state of New Jersey. Example: same address on driver’s licenses, household bills with both names, lease, mortgage, etc. 4. Non-New Jersey residents must provide proof of membership in State of New Jersey administered retirement plan as evidenced by one or more of the following: Personal Benefits Statement from the previous year; 1099R from the previous calendar year; Certificate of Pension Membership.

After Registration
Each partner will be given a copy of the registration form. Each partner will be given a rights and obligations pamphlet. It is recommended that you request certified copies from the registrar for legal purposes at the additional cost listed above. This is not a legal name changing process.

Where To Go
A domestic partnership can be registered with any Registrar of Vital Statistics in the state of New Jersey if the couple resides in New Jersey or if one or both partners can show proof of membership in a State of New Jersey administered retirement system. Please check with the municipality that you will be going to, for registrar hours and requirements.

When To Go
East Greenwich Township Registrar hours are Monday thru Thursday, 8:30 to 4:30 and Friday, 9:00 - 1:00 and 2:00 - 4:30 with varying lunch hours. Please call in advance for an appointment due to the lengthy application process and to avoid unnecessary delays. There is NO waiting period–if all requirements are met the partnership is registered immediately and you will have an informational copy to take with you. One certified copy may be produced immediately at an additional charge. Additional certified copy requests may be completed as time permits.

How Much Does It Cost?
$28.00 – Payable by cash or check at the time of application. $20.00 to receive a certified copy, Payable by cash or check at the time of application.


Divorce Records
Divorce records are NOT maintained at the East Greenwich Township offices. Divorce records in New Jersey for 1900-1989 are kept by the Records Information Center of the state Superior Court. Obtain a Divorce Decree or Document.

For records after 1989 contact the NJ County court that issued the divorce decree.

Divorce Information


How To File

File paperwork with the family court call for information and fee amount. Must bring your own paperwork or go through an attorney. They do not recommend internet sites that sell divorce kits.

Gloucester Co. Family Court: (856) 686-7410
2 South Broad Street, Woodbury, NJ 08096

Self Help Guide with sample forms for State of NJ. $25.00.
1-888-576-5529

Legal Aid Service to qualify for reduced services.
1-800-496-4570

Gloucester County Bar Association will recommend an attorney.
856-848-4071

Get a Drivers License
The New Jersey Motor Vehicle Commission (MVC) requires all applicants for New Jersey driver licenses, non-driver identification cards and boat licenses to present proofs of Age, Identity and Address. Applicants must also prove that their presence in this country is authorized under federal law. Without the proper documents, you may be inconvenienced and your application may be denied. [See the link above for details on documents required.] **If your surname is different from the one on your primary proof of age and identity, MVC cannot complete the transaction until you document the name change with certified adoption, marriage, or divorce papers, or a name change court order. Name changes through divorce must be part of the divorce decree and/or contain an addendum signed by the hearing judge. Certified copies of births and marriages that occurred in East Greenwich, NJ are available from EG Registrar of Vital Statistics (shown above).

Yard Sales

Residents must obtain a permit 7 days before holding a yard sale. Permits are available at the Municipal Clerk’s office at no charge. Name and telephone number are not required to be advertised.

Please contact the Municipal Clerk's Office for more information.

Municipal Clerk
(856) 423-0654 ext. 116 or ext. 104


Yard Sale Information

  • Sales hours not to exceed 7:00 AM - 5:00 PM.

  • Sales may only last 3 days and be held only twice per calendar year.

  • Signs and advertisements must contain address, dates of sale and permit number.

  • Group sales being held at one property need only one permit.

  • Neighborhood sales need a permit for each address but only street name and one permit number on the advertisement.

  • Signs may not exceed 24”x24” and must be removed within 48 hours. Signs may not be posted on utility poles.

  • Permit shall be obtained 7 days in advance of sale. If sale is cancelled inform Clerks office and report new date.

  • *Refer to ordinances #18, 30 and 33-2009 for full details.

  • As per ordinance (16.42.040) Temporary signs advertising events such as fairs, bazaars, auctions, garage sales and other special activities, including political signs and posters, shall be erected or placed so as not to obstruct or obscure visibility at corners or intersections, or otherwise cause a traffic safety hazard. Such signs shall not be placed within the right-of-way of any street.